Abstract Submissions

Abstract Submissions are now CLOSED.

Submission Guidelines 

  1. Abstract submission (including Permission to Publish)
  2. Presentation types
  3. Conference session themes
  4. Abstract selection criteria 
  5. Abstract template
  6. Abstract notification 

Submission deadline has been extended until Friday, 9 August 11:56pm NZST.

Please ensure you are familiar with all guidelines prior to submitting your abstract using the button above.


1. Abstract submission (including Permission to Publish)

When submitting an abstract, you will be required to provide the following information in the portal and in your abstract respectively. If accepted, your abstract will be published in the APOS 2019 Conference Handbook.


  • Abstract title (should reflect the content of the presentation)
  • Name, affiliation and contact details of the corresponding (presenting)
  • Author
  • Preferred presentation type (Oral presentation or Poster)
  • Permission (or not) to publish your Abstract online post-conference
  • Acknowledgement that the presenting Author will register and attend APOS 2019

Abstract (details are specified in the Template) 

  • Abstract title (same as in the portal)
  • Names, affiliations and email addresses of the presenting Author and any Co-author(s)
  • Keywords; one of which should be the APOS 2019 theme that the presentation fits within
  • Abstract text
  • The completed Abstract in prescribed Template format should be uploaded as a Microsoft Word file
  • Please ensure your abstract is no more than one page, including figures and references. 

Early submission of abstracts is recommended. The closing date has been extended until 9 August.

Once your abstract has been accepted for a presentation at APOS 2019, you are required to register and pay to attend before 13 September 2019 to avoid being removed from the programme.

Please note: Early Bird Registrations close on 8 October 2019.

2. Presentation types 

There will be TWO presentation types (Oral and Poster) at APOS 2019. Both are equally valued contributions. Different presentation formats may be best suited to different kinds of content. Delegates are encouraged to choose their preferred presentation format. However, the final presentation type will be determined by the APOS 2019 Program Committee.

Please note that if your Abstract is accepted, the presenting author will be expected to register as a conference delegate by the due date. Failure to register will result in removal of your presentation from the conference programme.

Posters will be on display in the APOS 2019 Exhibition and Networking area and will provide opportunities for relaxed discussion throughout the conference. Posters should be portrait A0. A0 is 841 × 1189 mm.

3. Conference session themes

Authors of abstracts for both oral and poster presentation types are required to categorise their abstract to assist the APOS Programme Committee with their task of grouping related presentations. 

APOS 2019 Themes and associated Topic Areas are listed below:

  1. Geophysics, civil engineering and distributed sensing
  2. Biological and biomedical sensing
  3. Astrophotonics
  4. Fibre, grating and component technologies for sensing
  5. Chemical and gas sensing
  6. Imaging and signal processing technologies for sensing
  7. Novel concepts for photonic sensing
  8. Sensing in the IoT/Sensing for Big Data

4. Abstract selection criteria 

The APOS 2019 Programme Committee will attempt to accommodate the preferred presentation type for all delegates. The number of oral presentations that can be accommodated in the programme is limited, hence the number of delegates requesting oral presentations may exceed the places available. If the demand for oral presentations exceeds the available time slots, the APOS 2019 Programme Committee will review all abstracts for oral presentations offering some delegates, who request oral presentations, the option of presenting a poster.

The criteria used to assess Abstracts is expected to include:

  • Relevance to the theme/topic area and objectives of APOS 2019
  • Scientific, technical or industrial merit, originality and interest
  • Compliance with the word count and format requirements for Abstracts (detailed in the Abstract Template)

Please note: Abstracts for oral presentations may be submitted before all analyses and interpretations of the results have been finalised, but authors must at least report some preliminary results. Vague statements, such as ‘results will be discussed’, will not be accepted.

5. Abstract template

Oral and poster presenters are required to download and use the APOS 2019 Abstract Template to format their Abstract. Please note: The format of, and instructions for, the template will need to be followed for the abstract to be considered for review. Abstracts must be submitted in Microsoft Word format only.

Abstract Template

6. Abstract notification 

Authors will be notified of the outcome of the review process before 6 September 2019.

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